Severn View Primary Academy promotes the view
that regular attendance is important to ensure the best possible learning
outcomes for all of our children.
Once a child is enrolled at the
academy, parents have a legal responsibility to ensure that their child attends
every day, unless prevented from doing so by illness or other exceptional
circumstances for which absence is authorised by the academy.
Under the Education (Pupil
Registration) (England) Regulations 2006, the governing body are responsible
for making sure the academy keeps an attendance register that records which
pupils are present at the start of the morning session and during the afternoon
session. This register will also indicate whether an absence was ‘authorised’
Definition of ‘authorised
absence is classified as authorised when the academy has ascertained that a
child has been away from the academy for a legitimate reason and the academy
has received notification from a parent or guardian. Exceptional cases of
religious observances or particular family circumstances may also result in an
authorised absence being granted by the academy.
the academy can make an absence authorised. Parents and carers do not have this
authority. Consequently, not all absences supported by parents and carers will
be classified as authorised. For example, if a parent takes a child out of the
academy to go shopping during academy hours, or allows a child to stay away
from the academy to celebrate a family birthday or go on a family outing, this
will not mean it is an authorised absence.
Definition of ‘unauthorised
absence is classified as unauthorised when a child is away from the academy
without the permission of the academy.
Aims and Objectives
Our aims and
objectives in relation to pupils’ attendance are to:
● maximise attendance so that all
pupils can gain full access to the curriculum and be enabled to reach their
full academic potential and achieve a high level of personal and social
● ensure that pupils are safe and
that their whereabouts are known;
● discourage families from arranging
holidays during academy terms;
● ensure that parents and carers
understand clearly when it is appropriate to keep their children off school and
when this constitutes unauthorised absence;
● ensure that academy staff and
parents and carers are familiar with and adhere to our procedures for
registering pupils’ attendance, and reporting, recording and following up a
pupil’s absence or lateness;
● ensure that pupils and their
parents and carers understand the importance of regular and consistent
● make clear to parents and carers
the consequences of failing to ensure that their children attend the academy.
Roles and Responsibilities
is the responsibility of the Governing Body to;
policy and procedure for Attendance;
the effects of the procedure;
to focus its attention and where necessary its
efforts on the total level of absence amongst all its pupils;
attendance target for the following year by the end of the summer term.
is the responsibility of the Principal to:
the academy continues to focus attention and where necessary effort, on the
total level of absence amongst all pupils;
to attend the academy regularly, on time, properly equipped and ready to learn;
punctuality and a positive attitude towards attendance;
with parents as soon as possible if there is a problem with attendance or
monitor absences in order to keep unauthorised absences to a minimum;
yearly and other reports to parents on achievement, pupil’s attendance and
level of punctuality
in partnership with parents and pupils to resolve issues, which affect
attendance or punctuality as quickly as possible;
clear procedures for recording absence to comply with the legal requirements in
the Education (Pupil Registration)(England) Regulations 2006 and associated guidance
for the reporting and recording of attendance.
is the responsibility of the administration staff to;
monitor and promptly investigate all absenteeism and lateness ;
monitor absences in order to keep unauthorised absences to a minimum;
partnership with parents and pupils to resolve issues, which affect attendance
or punctuality as quickly as possible;
Principal and Governors with attendance data as required.
for ensuring their child regularly and punctually attends the academy, properly
dressed, equipped and in an appropriate condition to learn;
responsible for immediately informing the academy of the reason for any absence
by telephone call on the first morning of any absence by 09.30am;
to work actively with academy staff to solve attendance problems where these
do not have a
right to take pupils on holiday in term time; leave of absence must be granted
in advance by the academy; any application will be considered against the
pupil’s attendance record, family circumstances and timing with regard to
assessments and examinations;
the academy to keep them fully informed of their child’s attendance/punctuality
a child is absent unexpectedly, the class teacher will record the absence in
the register, and the academy office staff, who will contact a parent or carer
to check the safety of the child.
academy encourages parents to telephone the academy to inform them of their
child’s absence through illness, on the first morning of absence by 9.30am.
This provides reassurance of a child’s safety in the event that parents cannot
be contacted by telephone, for any reason.
academy should be informed prior to an planned absence, e.g. if a child has an
unavoidable medical appointment.
a child continues to be absent details will be passed to the Principal
and Designated Child Protection Officer who will decide on the course of action
to take. This could include the involvement of external agencies.
When children have an illness that means they
will be away from the academy for over five days, the academy will do all it
can to send work home, so that, where possible, the child can keep in touch
with the learning going on in their class. If the absence is likely to continue
for an extended period, or be a repetitive absence, the academy will contact
the Local Authority (LA) support services, so that arrangements can be made for
the child to be given some tuition outside the academy, where possible.
Requests for leave of absence
believe that children need to be in the academy for all sessions, so that they
can make the most progress possible and do not miss out on crucial learning
which may put them at an educational disadvantage. However, we do understand
that there are exceptional circumstances in which a parent may legitimately
request leave of absence for a child. Such requests should be made in writing
to the Principal using a ‘Term time leave of absence’ request form available
from the school office..
and carers have no statutory right to withdraw their children from the academy
for a family holiday. Children are required to attend school for 190 days in a
school year, leaving 175 days of weekends and academy holidays. Parents and
carers should always endeavour to arrange family holidays when their children
are not required to be in the academy.
academy will contact the parent or carer of any child who has an unauthorised
absence. If a child has a repeated number of unauthorised absences, the parents
or carers will be asked to visit the academy to discuss the reasons
governors reserve the right to consider taking legal action, possibly resulting
in a fixed penalty fine, against any parents or carers who repeatedly fail to
accept their responsibility for sending their children to school on a regular
Children should arrive in the classroom
between 8.45am and 8.50am.
All children arriving after 8.50am must
report to the office and the administration staff will record the arrival..
The register will remain open for 20 minutes
and any child arriving before 9.10am will be recorded as a Late Arrival (L
code). Pupils arriving after 9.10am will be recorded as an unauthorised absence
Lateness is monitored by the administration
staff and if children have persistent lateness a member of staff will contact
The Senior Leadership Team will review
annually the feasibility of using an Education Welfare Officer to assist with
monitoring of late arrivals.
Monitoring and Review
is the responsibility of the governing body to monitor overall attendance, and
they will request an annual report from the Principal. The governing body also
has the responsibility for this policy, and for seeing that it is carried out.
The governors will therefore examine closely the information provided to them,
and seek to ensure that our attendance figures are as high as they can.
academy will keep accurate attendance records on file for a minimum period of
rates of attendance will be reported on the academy website.
policy will be reviewed every two years by the governing body or sooner if
Policy Reviewed by the Governing
Body May 2014